Privacy
policy for recruitment using Teamtailor
The
service for handling recruitments and simplifying the hiring process (the
"Service") is powered by Teamtailor on behalf of Johanna’s Demo
(company admin) ("Controller" “we” “us” etc.). It is important that
the persons using the Service ("Users”) feel safe with, and are informed
about, how we handle User's personal data in the recruitment process. We strive
to maintain the highest possible standard regarding the protection of personal
data. We process, manage, use, and protect User's Personal Data in accordance
with this Privacy Policy ("Privacy Policy").
1. General
We
are the controller in accordance with current privacy legislations. The Users’
personal data is processed with the purpose of managing and facilitating
recruitment of employees to our business.
2. Collection of personal data
We
are responsible for the processing of the personal data that the Users
contributes to the Service, or for the personal data that we in other ways
collects with regards to the Service.
When and how we collect personal data
We
collect personal data about Users from Users when Users;
- make an application through the
Service or otherwise, adding personal data about themselves either
personally or by using a third-party source such as Facebook or LinkedIn;
- use the Service to connect with our
staff, adding personal data about themselves either personally or by using
a third-party source such as Facebook or LinkedIn.
- provides
identifiable data in the chat (provided through the website that uses the
Service) and such data is of relevance to the application procedure.
We
collect data from third parties, such as Facebook, LinkedIn and through other
public sources. This is referred to as “Sourcing” and be manually performed by
our employees or automatically in the Service.
In
some cases, existing employees can make recommendations about potential
applicants. Such employees will add personal data about such potential
applicants. In the cases where this is made, the potential applicant is
considered a User in the context of this Privacy Policy and will be informed
about the processing.
The types of personal data collected and processed
The
categories of personal data that can be collected through the Service can be
used to identify natural persons from names, e-mails, pictures and videos,
information from Facebook and LinkedIn-accounts, answers to questions asked
through the recruiting, titles, education and other information that the User
or others have provided through the Service. Only data that is relevant for the
recruitment process is collected and processed.
Purpose and lawfulness of processing
The
purpose of the collecting and processing of personal data is to manage
recruiting. The lawfulness of the processing of personal data is our legitimate
interest to simplify and facilitate recruitment.
Personal
data that is processed with the purpose of aggregated analysis or market
research is always made unidentifiable. Such personal data cannot be used to
identify a certain User. Thus, such data is not considered personal data.
The consent of the data subject
The
User consents to the processing of its personal data with the purpose of
Controller’s handling recruiting. The User consents that personal data is
collected through the Service, when Users;
- make an application through the
Service, adding personal data about themselves either personally or by
using a third-party source as Facebook or LinkedIn, and that Controller
may use external sourcing-tools to add additional information; and
- when
they use the Service to connect to Controller’s recruitment department,
adding personal data about themselves either personally or by using a
third-party source such as Facebook or LinkedIn.
The User also consents to the Controller collecting publically
available information about the User and compiles them for use in recruitment
purposes. The user
also consents to the potential sharing of personal data with Axel Johnson Group
companies for recruitment purposes.
The
User consents to the personal data being collected in accordance with the above
a) and b) will be processed according to the below sections Storage and
transfer and How long the personal data will be processed.
The
User has the right to withdraw his or her consent at any time, by contacting
Controller using the contact details listed under 9. Using this right may
however, mean that the User can not apply for a specific job or otherwise use
the Service.
Storage and transfers
The
personal data collected through the Service is stored and processed inside the
EU/EEA, or such third country that is considered by the European Commission to
have an adequate level of protection, or processed by such suppliers that have
entered into such binding agreements that fully complies with the lawfulness of
third country transfers or to other supplies where adequate safeguards are in
place to protect the rights of the data subjects whose data is transferred. To
obtain documentation regarding such adequate safeguards, contact us using the
Contact details listed in 9.
How long the personal data will be processed
If a
User does not object, in writing, to the processing of their personal data, the
personal data will be stored and processed by us as long as we deem it
necessary with regards to the purposes stated above. Note that an applicant
(User) may be interesting for future recruitment and for this purpose we may
store Users’ Personal Data until they are no longer of value as potential
recruitments. If you as a User wish not to have your Personal Data processed
for this purpose (future recruitment) please contact us using the contact
details in paragraph 9.
3. Users' rights
Users
have the right to request information about the personal data that is processed
by us, by notifying in writing, us using the contact details below under
paragraph 9 below. Users have the right to one (1) copy of the processed
personal data which belongs to them without any charge. For further demanded
copies, Controller has a right to charge a reasonable fee on the basis of the
administrative costs for such demand.
Users
have the right to, if necessary, rectification of inaccurate personal data
concerning that User, via a written request, using the contact details in
paragraph 9 below.
The
User has the right to demand deletion or restriction of processing, and the
right to object to processing based on legitimate interest under certain
circumstances.
The
User has the right to revoke any consent to processing that has been given by
the User to Controller. Using this right may however, mean that the User can
not apply for a specific job or otherwise use the Service.
The
User has under certain circumstances a right to data portability, which means a
right to get the personal data and transfer these to another controller as long
as this does not negatively affect the rights and freedoms of others.
User
has the right to lodge a complaint to the supervisory authority regarding the
processing of personal data relating to him or her, if the User considers that
the processing of personal data infringes the legal framework of privacy law.
4. Security
We
prioritize the personal integrity and therefore works actively so that the
personal data of the Users are processed with utmost care. We take the measures
that can be reasonably expected to the make sure that the personal data of
Users and others are processed safely and in accordance to this Privacy Policy
and the GDPR-regulation.
However,
transfers of information over the internet and mobile networks can never occur
without any risk, so all transfers are made on the own risk of the person
transferring the data. It is important that Users also take responsibility to
ensure that their data is protected. It is the responsibility of the User that
their login information is kept secret.
5. Transfer of personal data to third
party
We will not sell or otherwise transfer Users’ personal data to
third parties.
We may transfer Users’ Personal Data to;
- our contractors and sub-contractors,
acting as our Processors and Sub-Processors in accordance with our
instructions, for the provision of the Service;
- authorities or legal advisors in case
criminal or improper behaviour is suspected; and
- authorities,
legal advisors or other actors, if required by us according to law or
authority’s injunction.
We will only transfer Users’ personal data to third parties that
we have confidence in. We carefully choose partners to ensure that the User’s
personal data is processed in accordance to current privacy legislations. We
cooperate with the following categories of processors of personal data;
Teamtailor, who supplies the Service, server and hosting companies, e-mail
reference companies, video processing companies, information-sourcing
companies, analytical service companies and other companies with regards to
suppling the Service.
6. Aggregated data (non-identifiable
personal data)
We may
share aggregated data to third parties. The aggregated data has in such
instances been compiled from information that has been collected through the
Service and can, for example, consist of statistics of internet traffic or the
geological location for the use of the Service. The aggregated data does not
contain any information that can be used to identify individual persons and is
thus not personal data.
7. Cookies
When
Users use the Service, information about the usage may be stored as cookies.
Cookies are passive text files that are stored in the internet browser on the
User’s device, such as computer, mobile phone or tablet, when using the
Service. We use cookies to improve the User’s usage of the Service and to
gather information about, for example, statistics about the usage of the
Service. This is done to secure, maintain and improve the Service. The
information that is collected through the cookies can in some instances be
personal data and is, in such instances, regulated by our Cookie Policy.
Users
can at any time disable the use of cookies by changing the local settings in
their devices. Disabling of cookies can affect the experience of the Service,
for example disabling some functions in the Service.
8. Changes
We
have the right to, at any time, make changes or additions to the Privacy
Policy. The latest version of the Privacy Policy will always be available
through the Service. A new version is considered communicated to the Users when
the User has either received an email informing the User of the new version
(using the e-mail stated by the User in connection to the use of the Service)
or when the User is otherwise informed of the new Privacy Policy.
9. Contact
For
questions, further information about our handling of personal data or for
contact with us in other matters, please use the below stated contact details;
emma.ekenstedt@axeljohnson.se
